Having a Health Service Spending Account (HSSA) offers plan members the flexibility to use health care dollars where they need them most. When it comes to health care needs and costs, no two individuals are the same. Out of pocket expenses for you, your spouse and children or even other adults dependent on you for support can be quite costly. A Health Service Spending Account is a useful tool to help manage those costs. The information provided below is designed to help explain how an HSSA can work either on its own, or in conjunction with your Group benefits program, to maximize reimbursement to you.
Benefits vs. Health Service Spending Accounts ‑ What are the Differences?
In a typical Group insurance benefits program, money is paid into the plan either by the employer, or through a cost sharing arrangement between the member and employer, in the form of premiums. The premiums are then used to pay eligible claims submitted by covered members, in addition to the insurer’s expenses to pay those claims. Conversely, funds placed into your HSSA are deposited by your employer strictly for the use of you and your eligible dependents.
While Group insurance benefits programs are designed to meet the needs of all covered members within the group, an HSSA is designed to meet your needs exclusively because you ‑ and only you ‑ decide how that money will be spent.
|Coverage for products and services specified by the Group benefits program
|Eligible expenses are determined by the Canada Revenue Agency (CRA)
|Reimbursement amounts are limited by plan maximums
|Reimbursement amounts are determined by the credits in your HSSA
|Premiums are paid by the employer and/or member for use by all covered members
|Money is deposited into an HSSA by your employer just for you
Who is eligible?
The Income Tax Act of Canada establishes the criteria for determining eligible dependents. In general, these definitions are broader for an HSSA than for a traditional benefit plan. In addition to coverage for yourself, your spouse and children, an HSSA, for example, allows you to cover health related expenses for family members who qualify as a dependent of yours for income tax purposes.
What is considered an eligible expense under an HSSA?
In general, expenses are eligible for reimbursement if they qualify as a medical expense tax credit under the Income Tax Act of Canada and Canada Revenue Agency (CRA) regulations.
For more information about eligible expenses, consult your personal tax advisor or visit the Canada Revenue Agency website at http://www.cra-arc.gc.ca/ and enter Medical Expenses into their search engine.
What are some expenses not eligible for reimbursement under an HSSA?
Some examples of items not covered under an HSSA include, but are not limited to, the following:
- Provincial Health Care premiums
- Extended Disability Benefit premiums
- Life Insurance premiums
- Interest charges on eligible expenses
- Fitness equipment or gym memberships
Are there tax advantages of an HSSA?
Not only does an HSSA provide you with additional choice for managing health care costs, it also makes every dollar go farther. This is because an HSSA uses pre-tax dollars to pay for eligible expenses ‑ funds deposited into an HSSA are not factored into your personal income for income tax purposes. To illustrate the tax advantage, we have provided the following example:
Mark works full time as a Counsellor. Mark’s dependents include his wife Cindy and their two children, Caitlin and Brittany. Cindy is self employed and does not have a Group benefits program of her own.
Mark’s employer deposits an HSSA credit of $1,000 for the 2009 year (using an HSSA plan year of January to December). Mark and his family incur out of pocket health expenses not covered by either provincial health care or Mark’s Group benefit plan as follows:
|Eye exam for Cindy
|Eyeglasses for Brittany
|Massage Therapy for Mark in excess of his Group plan’s limit
|Major Dental procedure for Cindy not covered by Mark’s Group plan
To illustrate the tax advantage, here is what the real cost of these expenses would look like when paid with and without an HSSA.
|If paid through an HSSA (pre-tax dollars)
|If paid with after-tax dollars (no HSSA)
|[$857 – 30% tax rate on $857 ($257) = $600 for expenses]
How to maximize reimbursement and minimize out of pocket expenses
When you incur health care expenses, whether you’re paying dispensing fees at the pharmacy or funding your laser eye surgery, you have to choose where to submit those expenses. Depending on what you choose, you can be taking full advantage of your benefit plan and HSSA and minimizing your out-of-pocket expenses.
First, Check Your Group Benefits Program
If you are covered under a Group benefits program, you should send the expense through your benefit plan first ‑ before you submit it through your HSSA.
This ensures the benefits plan (funded by the premiums being paid) is being utilized before exhausting your HSSA dollars. Using your benefits program to pay for expenses covered under the plan allows you to save your HSSA dollars for expenses that are not covered under the benefits program.
Next, Check Your Other Coverage
If you are also covered as a dependent under your spouse’s coverage, there may be an opportunity for you to submit your expense as a claim under their program. Submitting unpaid expenses for reimbursement under a spousal program is referred to as Coordination of Benefits (COB). Click here to read more about COB.
Coordinating your benefit coverage gives you another opportunity to use a Group plan funded by paid premium dollars before using your personal HSSA dollars to pay for your expense.
Then Send the Expense to Your HSSA
Once you have exhausted all benefit options available to you to reimburse your out of pocket expense, you would then tap into your HSSA for payment. It is important to remember to keep documentation of your out of pocket expenses and any payments made to you through other benefit options.
Submitting a claim to your HSSA
Once you have exhausted all benefit options available to you and you still have an out of pocket expense, you should submit the remaining expense to your HSSA for payment consideration.
For example, if you had a Chiropractic expense at a cost of $90 for which $50 was reimbursed through your Group benefits program and $20 from your spouse’s plan ‑ the remaining $20 would be eligible for reimbursement from your HSSA.
How to submit a claim to your HSSA:
- First submit your Health/Dental claim with the original receipt to the Primary Carrier (refer to the Coordination of Benefits bulletin on our website for a detailed explanation of this process). Be sure to keep a copy of the original receipt and then allow the claim to be adjudicated through the Primary Carrier’s benefits program.
- If you are still out of pocket after the Primary Carrier has adjudicated the claim, submit a claim to the Secondary Carrier (if any) with a copy of the original receipt and copy of the Primary Carrier’s Explanation of Benefits (EOB) for reimbursement.
- If you are still out of pocket after the Secondary Carrier has adjudicated the expense (or you do not have a Group Health/Dental plan of your own or through a spouse), you would then complete a Health Service Spending Account Claim Form and submit either the original receipt if you are not coordinating with another plan, or a copy of the original receipt along with copies of relevant EOB’s to SSQ Financial for reimbursement.
Carry Forward & Forfeiture Rules
Under the Income Tax Act of Canada, an HSSA must include an element of risk in order for it to maintain its tax exempt status. As such, your unused HSSA credits will be carried forward one HSSA year. If you do not use these credits in the second HSSA year, you will lose them. This is known as forfeiture.
Example: carry forward of unused HSSA credits
Jan 2009 ‑ Dec 2009
|Jan 2010- Dec 2010
|Credits Carried forward
|Payment from HSSA
|Carry forward to next year
*Using the principle of first in, first out ‑ the carried forward 2009 credits are used first. Please note that expenses incurred within the plan year and not submitted within that plan year or its 30 day grace period cannot be reimbursed nor can they be carried forward.
Example: forfeiture of unused HSSA credits.
Jan 2009 ‑ Dec 2009
|Jan 2010 ‑ Dec 2010
|Credits Carried forward
|Payment from HSSA
|Carry forward to next year
*Using the principle of first in, first out ‑ the carried forward 2009 credits are used first. **(i.e. 2009 carry forward of $400 minus 2010 eligible expenses of $350 = 2009 credits forfeited of $50)
Termination of Employment
HSSA coverage ends on your date of termination from the employer and no further HSSA deposits will be made after that date. You do however have a “run-off period” of 6 months to submit expenses incurred in the plan year up to the date of termination. After that time, any unused credits remaining in your HSSA will be forfeited.
|Date expenses submitted
|Date of Termination June 30, 2009(HSSA ends, 6 month run-off period begins)
|2009 expenses submitted July 15, 2009
|6 month run-off period in effect. Eligible expenses incurred on or prior to June 30, 2009 will be reimbursed to a maximum of available HSSA credits.
|2009 expenses submitted January 15, 2010
|6 month run-off period has expired (December 30, 2009). Expenses are not eligible for reimbursement. Any remaining credits forfeited.
In the Event of Your Death
Your HSSA terminates on the date of your death. You will not receive additional HSSA credits after that date. Your dependents or beneficiaries have a run-off period of 6 months to submit expenses incurred up to the date of death. After that time, any unused credits will be forfeited.